When you decide to leave your company, it is vital to send a formal letter to your employer. This formal letter is known as a resignation letter, which informs your employers about your decision to leave. Irrespective of where you work or the industry, a formal resignation letter via an email is necessary. Thus, it is imperative to understand how you can craft a convincing subject line. An effective Subject Line for Resignation Email captures your employer’s attention. It can encourage your employer to open your email and read the content of your resignation letter.

In this blog, let us explain what you can include in the subject line for resignation email. We will learn the process of creating one and a few valuable tips you must know.


Understanding Resignation Letter Subject Line


A resignation email subject line can be defined as a statement that summarizes the content of the email. Keep in mind that the subject line is the first thing that a recipient notices about your email. Thus, ensuring that your subject line is succinct, professional, and effective is of paramount importance. While crafting your resignation letter, stick to your purpose and craft your letter in a professional and prompt manner. Most email service providers send email either to the inbox or to the spam folder based solely on the subject line message. It is vital to use succinct and clear language to prevent your emails from being categorized improperly because of algorithmic interference.

An eye-catchy resignation letter subject line also makes sure that your manager notices it immediately. Do not forget to mention in your resignation the exact day you will leave your job. This is called the notice period and generally varies between 2 weeks to 1 month. This will help your employer to be prepared for your absence.


Tips to Create an Effective Resignation Letter Subject Line


While you are creating an effective subject line for your email notice, there are certain tips that you need to keep in mind. They are as follows:


Mention Your Objective:


It is important to begin your resignation letter subject line by mentioning your objective. Smartly use terms such as “Resignation Announcement” or “Notice of Resignation” to ensure this. The best way is to ensure that the subject line is direct and brief. This makes the intent of the mail quite obvious and prevents any misunderstanding.


State Your Name:


While writing your resignation letter, it is important to state your full name. This makes sure that all your recipients know exactly who is resigning. Thus, it is vital to mention your complete and full name. The ideal way is to include a dash after you have stated your intent and then mention your name. It is quite advantageous to include your name in the subject line to make the task of the reader quite simpler. This aids in ensuring that employees at all levels remain informed about the person resigning.


Include Additional Details:


If you are working in a large corporation, it is also ideal to add your role as well as department to make yourself more recognizable to the HR department. In case, you are working in a subsidiary of a larger corporation, it is best to mention your company name as well. It is also best to keep the recipients informed about the duration of your notice period. You can do that by mentioning your final day of employment. This becomes crucial if you need to urgently quit your job because of medical reasons.


Read Your Subject Line Multiple Times:


Needless to say, your resignation letter holds the key to your smooth exit from the company. Thus, once you have decided on your subject line for resignation email, it is a right idea to read it at least 3 times. Does it include all the details? Does it have spelling mistakes? Is it formal? Asking these questions can help you refine your resignation email subject line. Avoid grammatical errors at all costs. It is a good idea to add a Grammarly extension to your browser. It is a powerful tool that underlines your errors and helps you correct them along the way.


What Not to Include in a Resignation Letter Subject Line?


Resignation is a critical moment both for you and your employer. Therefore, it must not be taken lightly. Irrespective of the reason that drove you toward resignation, keep the subject line formal and professional. Your entire record starting from initial job application to the resignation letter and exit form remains as your record in the HR department of the company. Furthermore, venting your frustration in the resignation letter, especially in the subject line, is not a good start if you want to exit the company smoothly.


Here are a few things you must avoid in your resignation letter subject line:


  • Slangs.

  • Statements That Show Frustrations.

  • Abusive Languages.

  • Informal Statements.

  • Overly emotional statements.

  • Mentioning the name of your next employer.

In your resignation letter, it is also advisable to express gratitude to the manager, HR department, and management for all the learnings and opportunities. Keep your cool and do your best to make sure that the exit is as professional and smooth as possible.


Conclusion


Resignation letter is a formal email you write to your manager and HR department, informing them about your decision to leave the company. It is an important mail and must be written in a professional manner. One of the most important things about that email is its subject line. The blog delves deep into this aspect and mentions a few tips you can use to make your subject line professional, formal, to the point, and attention grabbing. The blog also details a few things you must not include in the subject line for your resignation mail to avoid leaving a bad impression at the time of exit.

Keep in mind that maintaining a good relationship with your current employer is not only important for a smooth exit but also for future job opportunities.


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