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extractmails
Swinging Email

Turn Emails Into
Structured, Actionable
Data — Instantly

ExtractMails automates email data extraction, converting unstructured inbox messages into clean, organized spreadsheets, CRM-ready files, and structured exports — so your team can focus on growth, not data entry.

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⭐ ⭐ ⭐ ⭐ ⭐
Trusted by 10,000+ teams
Dashboard
✔ Extracted
2,547 emails

The Hidden Cost of Manual Email Processing

Manual email data extraction is slowing your team down and costing you money

Copy-Paste Errors

Manual data entry leads to costly mistakes and inconsistent records that hurt your business operations.

Time-Consuming Repetition

Your team spends hours each week manually extracting data from emails instead of focusing on high-value work.

Lost Opportunities

Important leads, orders, and customer requests get buried in overflowing inboxes, resulting in missed revenue.

Working
Processing Speed 10,000+ emails/minute
The Technology Explained

What Is an Email Extractor?

Think of it as a digital sifter for your inbox. ExtractMails automatically scans, parses, and transforms unstructured email content into clean, structured data that's ready to use in your business systems.

Instead of manually copying information from hundreds of emails, our intelligent extraction engine processes everything in seconds, converting it into your preferred format.

Export to any format:

How ExtractMails Solves It

Purpose-built features designed to transform your email workflow

✨
Intelligent Field Mapping

AI-powered detection automatically identifies and extracts names, dates, amounts, and custom fields with precision.

📦
Bulk Processing

Process anywhere from 50 to 500,000 emails at once. Scale effortlessly from small batches to enterprise volumes.

✔
Clean Structured Output

Get perfectly formatted data ready for immediate use in spreadsheets, databases, or CRM systems.

⚙
Custom Extraction Rules

Define your own parsing rules, filters, and data transformation logic to match your exact workflow.

🔐
Secure Account Authorization

OAuth-based authentication ensures your email access is secure, controlled, and auditable.

🛡
Enterprise-Grade Encryption

All data transfers use 256-bit SSL encryption. Your email content is never stored on our servers.

Why Industry Leaders Trust ExtractMails

The only email extraction platform built for enterprise reliability and scale

01
Purpose-Built for Email Extraction
Unlike generic automation tools, ExtractMails is laser-focused on one thing: converting email data into actionable formats. Every feature is optimized for this specific task.
02
Built for Bulk – No Lag, No Limits
Process thousands of emails in minutes, not hours. Our infrastructure scales automatically to handle your workload, whether it’s 100 or 100,000 messages.
03
Clean, Ready-to-Use Data Output
No post-processing needed. Export data that’s immediately compatible with Excel, Google Sheets, Salesforce, HubSpot, and any system that accepts CSV or JSON.
04
Fully Customizable Rules
Create extraction templates for different email types. Set up filters, conditional logic, and custom field mappings that match your unique business processes.
05
Security You Can Verify
SOC 2 Type II compliant. GDPR ready. Full audit logs. Your data security and privacy aren’t optional features — they’re the foundation of everything we do.

Who Benefits from ExtractMails?

From small teams to enterprise organizations, ExtractMails transforms email workflows

Sales & Marketing Teams
Extract lead information, campaign responses, and customer inquiries automatically into your CRM.
Support Staff
Convert support tickets, customer feedback, and issue reports into trackable, actionable data.
Accounts Receivable
Automatically extract invoice data, payment confirmations, and billing details from email receipts.
Operations & Admin
Process vendor communications, shipping notifications, and internal requests without manual work.
Rapid Growth Organizations
Scale your data operations without scaling headcount. Handle 10x the email volume effortlessly.
Advanced Features

Power Meets Precision

Enterprise-grade capabilities that give you complete control over your email data

Email Metadata & Header Extraction
Extract sender details, timestamps, message IDs, thread information, and routing data for complete email intelligence.
Deep Message Body Parsing
Parse HTML emails, extract embedded tables, identify patterns in plain text, and capture attachments metadata with surgical precision.
Intelligent Batch Processing
Process emails in organized batches with smart queuing, priority handling, and automatic retry logic for failed extractions.
Precision Filtering
Filter by date ranges, sender domains, subject keywords, labels, folders, and custom criteria to extract exactly what you need.
Seamless Export Integration
Direct integration with Google Sheets, Airtable, Zapier, webhooks, and REST APIs for automated downstream workflows.
Privacy First Section

Privacy First. Always.

Your email data is sensitive. We've built ExtractMails with enterprise-grade security at every layer, ensuring your information remains private, secure, and under your control.

Explicit Authorization Required
You control exactly what we can access. Grant permissions on a per-folder basis with full transparency.
Folder-Level Access Control
Choose specific folders and labels to extract from. We never access your entire inbox without permission.
Secure Encrypted Transfer
All data transfers use TLS 1.3 encryption. Your email content is encrypted in transit and never stored unencrypted.
Audit-Ready Organized Archives
Complete audit logs of every extraction, export, and access event. Perfect for compliance requirements.
Security
Security Level
Enterprise Grade

Frequently Asked Questions

Everything you need to know about ExtractMails

ExtractMails can extract virtually any structured or semi-structured data from emails including sender/recipient information, subject lines, dates, email body text, specific fields like amounts and invoice numbers, tables embedded in HTML emails, attachment metadata, and custom fields defined by you. Our AI-powered parsing handles both structured forms and unstructured conversational emails.

Yes! ExtractMails fully supports both Gmail (including G Suite/Google Workspace) and Outlook (including Office 365/Microsoft 365). We use secure OAuth 2.0 authentication for both platforms, ensuring your credentials remain private. The extraction features work identically across both email providers.

Absolutely. ExtractMails can access and extract data from archived emails, old emails, and even emails from years ago as long as they're accessible in your account. You can filter by date ranges, folders, or labels to target specific time periods. There's no time limit on how far back you can extract.

No technical expertise needed. ExtractMails is designed for business users, not developers. Our intuitive interface includes pre-built templates for common use cases (invoices, leads, support tickets, etc.). Simply select your email range, choose what to extract, and click export. For advanced users, we offer custom rules and API access, but they're completely optional.

We take security seriously. All connections use OAuth 2.0 (you never share your password with us), data transfers are encrypted with TLS 1.3, we never store your raw email content on our servers, you control exactly which folders we can access, and we're SOC 2 Type II certified and GDPR compliant. Complete audit logs are available for all activities.

ExtractMails supports multiple export formats: CSV (compatible with Excel, Google Sheets, and most databases), Excel (.xlsx) with formatted worksheets, JSON for API integrations and developers, direct integration with popular CRMs (Salesforce, HubSpot, Pipedrive), webhook delivery for real-time processing, and REST API access for custom workflows.
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