How to Forward Multiple Emails in Gmail: A Complete Guide 

Managing your emails manually can be an overwhelming and time-consuming task, especially when you need to send thousands of emails daily. But what if you can forward multiple emails at once using Gmail instead of spending hours sending them one by one? While Google does not offer any direct way to select and forward emails to all, there are several traditional practices that make the process possible.  

Today, this blog will cover key strategies so you can understand how to forward multiple emails in Gmail effectively, all in a step-by-step guide. Each method has its own set up and operational nuances, so choosing the most appropriate one depends on your specific context. If one method fails to deliver results, navigating to other methods that better align with your requirements can make a difference.  

Why Forwarding Multiple Emails 

The traditional email forwarding process involves sending emails to a group of recipients one by one or copying pasting content to another email. This can often take a lot of time and human effort, significantly leading to misinterpretation, missing details, and fragmented communication. Meanwhile, forwarding an email means that the recipients receive the original message, with exact tone, style, and sender information. This is where the need to forward multiple emails in Gmail has emerged. This simplifies communication, manages inboxes efficiently, and provides seamless information sharing. In contrast, bulk email forwarding can save you valuable time, reduce risk of error, streamline collaboration, and accelerate decision making process.  

Why do you need these methods? By default, Gmail does not support direct “select & forward” feature; it only allows you to send one email at a time. While the manual process works fine for a small email list, forwarding emails to dozens of recipients is often time consuming and impractical. Consequently, businesses are consistently looking for reliable ways to forward emails in bulk. Luckily Gmail offers a few smart methods, like filtering and third-party services, to streamline this tedious task. 

Method 1: Using “Forward as Attachment” Features 

One of the useful and effective techniques is to forward multiple emails in Gmail as attachments. This allows you to select all emails you want to send and then attach them to an email message that you are going to compose. Recipients will get a list of attached emails where they can select and open any email they want to read. Currently, Gmail only allows you to attach files of up to 25 MB as its limitations, approx. 50 emails per day. If you want to forward multiple emails in Gmail, forwarding them as attachment is one of the effective methods. 

Step-by-Step Process:  

Step 1: Open your Gmail account and navigate to the email inbox. 

Step 2: Choose the emails you want to forward by selecting them one by one.  

Step 3: Go to the three-dot menu at the top of the application. 

Step 4: Scroll down and click on “Forward as Attachment” option.  

Step 5: Draft your Message and enter the recipient's email address. 

Step 6: Click on “Send” Button to complete the process. 

OR 

If you are working with a smaller piece of email list, you can also use an alternative method. 

Step1: Select the desired email and right click on it 

Step2: Choose “Forward as Attachment” from drop down menu 

Method 2: Enable “Automatic Forward” Filtering 

Setting up filters and enabling automatic forwarding can help you forward multiple emails in Gmail to other accounts without manual intervention. With this robust feature, you can create your own set of rules to streamline complex manual forwarding tasks. Like, suppose you create a filter with the rule that if you receive any email invoices that will automatically be forwarded to your finance department by email. This sounds technical and complex at first, but when you understand the process thoroughly, you can easily set up an automatic email forwarding feature.  

Unlike sending one email to one recipient at a time, Google allows you to enable automation and create customized filters based on the sender address, subject line, or any specific keywords.  

Steps to Setup Automatic Email Forwarder 

Step 1: Open Gmail application and navigate to settings icon at the top of the interface. 

Step 2: Click “See all Settings” and go to the “Forwarding and POP/IMAP” section from the top menu. 

Step 3: Click on “Add a Forwarding Address” button and enter the email address of whom you want to send the email.  

Steps to Create Filters 

Step 1: In the “See All Settings” panel, navigate to the “Filters and Blocked Addresses” tab. 

Step 2: Go to “Create a New Filter” option and customize with your own criteria like sender, subject, or keywords. 

Step 3: Click “Create Filter” (You can create new Gmail Labels here) 

Step 4: Set your goal if email matches your criteria (like choose “forward it to” option via adding recipient address). 

4. Leveraging Third Party Tools and Extensions 

Businesses and users who frequently send multiple emails can utilize third-party tools and browser extensions to automate the forwarding process. These platforms can facilitate customization, enable automation options, improve efficiency, and functionality. There are many tools and add-ons available that can forward multiple emails with a single click with more additional features like multiple recipients and bulk forwarding.   

While they are effective resources, keeping in mind ethical and legal considerations is crucial for ensuring privacy and regulatory compliance. Always make an informed decision while choosing the right platform, ensuring they are reliable and secure.  

Essential Practice to Forward Multiple Emails in Gmail 

1. Email Format Preservation: Maintaining email integrity is more crucial than ever before, as legal compliance requires preserving original email formatting, headers, and metadata. 

2. Check Attachment: If you use forward as attachment method, ensure that sensitive information remains protected and not be exploited or misused.  

3. Privacy and Security: Always ensure privacy guidelines before forwarding emails in Gmail. Make sure you have the authority to share personal or confidential email information with others. 

Conclusion 

Understanding how to forward multiple emails in Gmail efficiently is important to streamline email management workflow. While Google does not support direct bulk email forwarding feature, it offers various native methods that allow you to send multiple emails. Irrespective of whether you choose forward as attachment method, third party extension, or advanced automation filtering, it all depends upon your specific requirements. 

However, bulk email forwarding is not about simply sending messages to one another; it’s about establishing smooth communication across personal and professional workplaces. By implementing these strategies into your email process, you can handle highly complex bulk email forwarding tasks. This guide provides all the necessary information, enabling you to handle Gmail effectively by saving time and ensuring accuracy and efficiency.  

FAQs

Can I forward bulk emails in Gmail?

While Google does not support bulk email forwarding feature, it offers various alternative options like “Forward as Attachment” “Setting up filters for automatic forwarding” or “third party platforms.” Implementing these robust techniques allows for forwarding multiple emails in Gmail effectively without wasting valuable time sending them manuall.

Does Gmail allow users send 1000 emails at once?

No, each Gmail account has its fixed sending limits. Like a user with personal account can send 500 emails every day and Google workspace user has limit of 2000 emails per day. If you need to send bulk emails daily, consider using third party tools or services, like MailChimp, HubSpot, SendGrid, especially designed for email marketing and automation.

How can I create labels for forwarding multiple emails in Gmail?

Using Gmail’s filtering feature allows you to create specific rules based on categories like label, keyword, and sender name. Once the filter is created, emails that match the specified Gmail label can be forwarded to a designated recipient, resulting in saving time, effort, and an organized inbox.

Is there any free tool available for bulk forwarding?

Yes, Gmail supports several free chrome extensions and add-ons that streamline forwarding multiple emails in Gmail, like Multi Email Forward and Email Studio. When you are going to choose the best platform, first identify your needs, check privacy policies, and permissions.

Will Gmail block my account for sending and forwarding bulk emails?

Gmail can flag excessive bulk email forwarding as spam and lead to penalty and temporary account suspension. Always use verified filters, follow email guidelines, and ensure adhering to Gmail’s privacy policy and regulatory compliance.